Privacy Policy

Welcome to Teffel. We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and services.

1. Information We Collect

1.1 Personal Information

When you register and use Teffel, we collect the following personal information:

• Full Name: For identification and personalization
• Email Address: For account authentication and communication
• Phone Number: For account verification and notifications
• Profile Image: Optional photo for your profile display
• Employee ID: For organizational identification
• Company Information: Company name, company token, and company email

1.2 Location Data

Teffel requires location data to provide core functionality:

• Real-time GPS Location: Collected during check-in and check-out to verify your presence at designated work locations
• Geofencing Data: Office location boundaries (latitude/longitude coordinates) to validate check-ins
• Location History: Stored check-in and check-out locations for attendance records
• Background Location: May be collected when the app is in the background for live location tracking (when enabled by admin)

1.3 Attendance and Work Data

• Check-in and check-out times
• Daily, weekly, and monthly attendance records
• Shift timings (start and end times)
• Late arrival records and calculations
• Absence and leave records
• Remote work status and permissions
• Office location names where you checked in

1.4 Task and Work Log Information

• Assigned tasks and their descriptions
• Task status updates (pending, in progress, completed)
• Work log comments and notes
• Task completion timestamps

1.5 Communication Data

• Chat Messages: Text messages, voice recordings, and files shared within the app
• Notification Data: Push notification tokens and delivery status
• WhatsApp Integration Data: When you choose to send check-in notifications via WhatsApp

1.6 Device Information

• Device type and model
• Operating system version
• App version
• Device unique identifiers
• IP address
• Device permissions granted

1.7 Salary and Payroll Data

• Monthly salary information
• Per-day salary calculations
• Salary deductions based on attendance
• Estimated earnings and payment summaries

2. How We Use Your Information

We use the collected information for the following purposes:

2.1 Core Service Functionality

• Attendance Tracking: To record and verify your check-ins and check-outs
• Location Verification: To ensure you are at authorized work locations
• Time Management: To calculate work hours, overtime, and late arrivals
• Shift Management: To validate attendance against assigned shift timings
• Remote Work Management: To enable and track remote work when authorized

2.2 Task and Productivity Management

• To assign and track tasks
• To monitor task completion and progress
• To facilitate work log documentation
• To generate productivity reports

2.3 Communication

• To enable chat functionality between employees and administrators
• To send push notifications about important updates
• To facilitate team collaboration
• To send WhatsApp notifications (when authorized by you)

2.4 Payroll Processing

• To calculate salary based on attendance
• To determine deductions for late arrivals or absences
• To generate salary reports and statements

2.5 Analytics and Improvements

• To analyze app performance and usage patterns
• To improve features and user experience
• To troubleshoot technical issues
• To develop new features based on usage data

3. How We Share Your Information

3.1 Within Your Organization

Your information is shared with:

• Your Employer/Company: All data is accessible to your company's administrators and authorized personnel
• HR Department: For payroll, attendance management, and administrative purposes
• Supervisors and Managers: For task management and performance monitoring
• Colleagues: Limited information (name, profile picture) for chat functionality

3.2 Third-Party Services

We use the following third-party services that may have access to your data:

3.3 Legal Requirements

We may disclose your information if required to do so by law or in response to:

• Valid legal processes (court orders, subpoenas)
• Governmental or regulatory requests
• Protection of our rights, property, or safety
• Emergency situations involving public safety

3.4 What We Do NOT Share

• ❌ We do NOT sell your personal information to third parties
• ❌ We do NOT share your data with advertisers
• ❌ We do NOT use your location data for marketing purposes
• ❌ We do NOT share your salary information outside your organization

4. Data Storage and Security

4.1 Where We Store Your Data

• Cloud Servers: Hosted on secure servers at teffel.com
• Firebase Cloud: Google's Firebase platform for real-time data
• Local Device Storage: Some data cached locally on your device for offline access

4.2 Security Measures

We implement industry-standard security measures to protect your information:

• 🔐 Encryption: Data transmitted over HTTPS/SSL encryption
• 🛡️ Authentication: Secure login with email/password and company token
• 🔑 Access Control: Role-based access (employee vs. admin)
• 💾 Secure Storage: Encrypted local storage on device
• 🔄 Regular Backups: Automated data backups for recovery
• 👁️ Monitoring: Active monitoring for unauthorized access

4.3 Data Retention

• Active Employment: Data retained for the duration of your employment
• After Termination: Attendance and payroll data retained for legal/tax purposes (typically 7 years)
• Chat Messages: Retained as long as your account is active
• Location Data: Check-in locations stored with attendance records

5. Your Rights and Choices

5.1 Access and Control

You have the right to:

• Access Your Data: Request a copy of your personal information
• Update Information: Edit your profile details within the app
• Review Attendance: View your complete attendance history
• Export Data: Request data export in machine-readable format

5.2 Permissions Management

• Location: You can manage location permissions in device settings (note: this may limit app functionality)
• Notifications: You can disable push notifications in settings
• Camera/Storage: You can control media access permissions

5.3 Account Deletion

To delete your account, contact your company administrator or HR department. Note that some data may be retained for legal compliance even after account deletion.

6. Children's Privacy

Teffel is intended for use by employees aged 18 years and older. We do not knowingly collect information from individuals under 18. If we become aware that we have collected data from someone under 18, we will take steps to delete that information promptly.

7. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. By using Teffel, you consent to the transfer of your information to countries that may have different data protection laws than your country.

8. Cookies and Tracking Technologies

We use the following technologies:

• Local Storage: To cache user preferences and session data
• Firebase Analytics: To understand app usage patterns
• Crash Reporting: To diagnose and fix technical issues
• Performance Monitoring: To optimize app speed and reliability

9. Changes to Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make significant changes, we will:

• Notify you through the app
• Update the "Last Updated" date at the top of this policy
• Request your consent if required by law

Continued use of the app after changes constitutes acceptance of the updated policy.

10. Compliance with Regulations

Teffel complies with applicable data protection regulations, including:

• GDPR (General Data Protection Regulation) - For European users
• CCPA (California Consumer Privacy Act) - For California residents
• PIPEDA (Personal Information Protection and Electronic Documents Act) - For Canadian users
• Local employment and data protection laws in your jurisdiction

11. Your Consent

By using Teffel, you consent to:

• Collection and use of your information as described in this policy
• Location tracking for attendance verification
• Sharing of your data with your employer/company
• Use of third-party services for app functionality

You can withdraw consent by discontinuing use of the app and requesting account deletion.

Thank you for trusting Teffel with your information.
We are committed to protecting your privacy and providing a secure, reliable service.